Terms & Conditions

OUR TERMS AND CONDITIONS

By agreeing to the terms and conditions, I acknowledge that Vibe Dance and its instructors are not liable for any injuries or incidents that may occur during class. The instructor will always prioritize the safety and well-being of each student but is not first aid trained nor equipped to treat injuries or provide medication. It is the responsibility of the parent/guardian/myself to care for the participant. It is also the responsibility of the parent/guardian to disclose any relevant medical conditions, allergies, or special requirements that may affect the participant’s ability to safely engage in dance activities.

I understand that it is my responsibility as the parent/guardian to ensure my child’s safety and well-being. This may include staying at the class to supervise my child or providing clear instructions for contacting emergency contacts in the event of an incident.

In the event of an emergency, the instructor will contact emergency services immediately and take appropriate actions to ensure the safety of the participant. It is the responsibility of the parent/guardian to ensure that current emergency contact information is provided to Vibe Dance to contact or take any necessary action.

I also recognize that I am responsible for the behaviour of my child/myself while attending Vibe Dance. Discrimination, verbal abuse, or any form of mistreatment will not be tolerated in order to maintain a respectful and welcoming environment for all students, parents, and staff. In cases of inappropriate behaviour, the individual may be given a warning, asked to leave the class, or permanently removed from the programme depending on the severity of the incident. Continued disruptive behaviour may result in permanent removal from Vibe Dance with no refund provided.

To agree to these terms and conditions, you must be 18 years of age or over, and if you are signing this for yourself, you must be at least 18 years of age.

I understand that uniform is required for all lessons unless if the principal instructs otherwise on a rare occasion.

If you do not give permission for yourself/your child to have pictures and videos taken, an emoji will be used to cover the face or you/your child will be cut out of the video. 

Monthly Payments: All monthly payments for dance classes are due on the 1st of each month. Payments will be automatically processed on this date.

No Refunds: If payment for the current month has already been made, it is non-refundable, even if a dancer decides not to continue with the classes for that month.

Cancellation Notice: To cancel your subscription, a minimum of 30 days' notice is required. Cancellations must be communicated in writing (email or other agreed methods). If notice is not given within the required time frame, the next month's payment will be processed as usual.

In the event of unforeseen circumstances such as natural disasters, pandemics, or government-mandated restrictions, Vibe Dance may suspend, reschedule, or modify classes, with no liability for compensation. Participants will be notified as soon as possible of any changes.

Vibe Dance reserves the right to amend these terms and conditions at any time. Changes will be communicated to participants via email or other agreed methods.

HOLIDAYS & ABSENCES

If you are planning for your child to be absent for a period of time (e.g., one to two months), you must provide at least 30 days' written notice prior to the start of the month of absence in order to be eligible for a holding fee.

The holding fee is £15 per child, per month and secures your child’s place in their class while they are away.

If your child is absent for more than 2 consecutive months, your subscription may be cancelled and their place may be released to new students. If you wish to return, you will need to re-enrol, and a space will not be guaranteed.

Monthly payments will continue to be collected via Class For Kids on the 1st of each month as normal. Vibe Dance will process a refund via bank transfer for the difference (e.g., if £30 is paid for one child, £15 will be refunded back to you).

Failure to give the required 30 days’ notice will result in the full monthly payment being due for that month and no refund will be issued.

If a dancer is able to attend one lesson during the month they are away, they must pay £8 for the lesson (per dancer) in addition to the £15 holding fee.

If a dancer attends two or more lessons in the month, the full monthly fee will apply.

If a dancer changes their mind and decides not to continue after returning from holiday, 30 days' notice is still required to cancel the subscription. Without proper notice, monthly fees will continue and no refunds will be given.

Notice must be provided by text message or online message so that a written record is kept.

This policy is effective from 26th April 2025.